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Document Export


Valispace has always prided itself in the fact that it reduces the need to manage documentation by housing and connecting the engineering data which typically resides in different document types belonging to different software tools.

However, many of our clients still need to generate documentation for activities such as certification and change control, which should be done quickly with no more than a few clicks.

Taking our Specification export based on Microsoft Word Template script implementation as a basis, we’ve taken the next step and hardcoded its abilities into a self-contained wizard directly accessible through the Requirements Module.

Document Export

Much like our Requirements Import Wizard, the Document Export will let you quickly export requirements data into an editable docx file based on the templates. You can quickly export all requirements, select Specifications or select requirements in either a single or multiple specifications.

Here’s how it looks like:

Fig. 1 - Document Export Menu


You can quickly access the Report Exporter via the Export icon in the top right corner of the page, in between the Requirements Import Wizard and the Tasks Button, and picking the Document export option.

Fig. 2 - Document export button in the export button dropdown menu.

How to Perform a Report Export

There are several ways to perform an export using the three (for now) available templates. However the users, can upload their own export templates in the coming versions and the templates can be managed within the “Export Templates”(2) within the settings menu(1).

The default templates can be modified. The templates have to be written with the Jinja templating engine. You can refer to this article for more information on custom templates.

1 - Select a Context

Within the Document exporter menu, you can choose a particular specification or section to export.

Fig. 3 - Choosing export context.

You can also pre-select multiple requirements before entering the wizard, in which case only the selected requirements will be included in the selected context (all/specification/section).

Video 1 - Pre-selecting requirements for export.

2 - Select a Template

In this initial release of the Document export we are including three preset templates which can be edited once the file has been exported.

Fig 3. Selection of templates

Once you choose one of the templates, a sample example of an output produced from it will be displayed in the right-side preview window.

Template 1: Document View

This template generates and exports the requirements similar to the feature Document View. An example to the document generated by this template is shown in the fig below.

Fig. 5 - Document View template output preview, page 1.

Fig. 6 - Document View template output preview, page 2.

Template 2: Verification and Validation Matrix

This template allows you to generate the doc file with a straightforward table with a specification’s requirements, their Mean of Compliance (MoC) and corresponding document or case number(s)

Fig. 7 - Verification and Validation Matrix template output preview.

Template 3: Specification Export

Our original template with the most relevant requirement attributes in a clean tabled format. This template is similar to the template which was used in the specification exporter scripts to generate word documents.

Fig. 8 - Specification Export template output preview, page 1.

Fig. 9 - Specification Export template output preview, page 2.

Fig. 10 - Specification Export template output preview, page 3.

Fig. 11 - Specification Export template output preview, page 4.

3 - Export + Loading

Once you click the Export Document button a pop-up will appear notifying the export is in progress

Fig. 12 - Notification that the document is being created.

Followed by another pop-up when it is ready to be downloaded:

Fig. 13 - Notification that the document is ready for download.

On this notification your browser will either automatically download the file to a preset location or ask you where to store it on your local hard drive, according to your personal browser settings.

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